Privacy Policy

Introduction

Thank you for visiting the New York State Joint Commission on Public Ethics (JCOPE) website. This website is designed to make it easier and more efficient for individuals and businesses to interact with the JCOPE. The JCOPE recognizes that it is critical for individuals and businesses to be confident that their privacy is protected when they visit the JCOPE's website.

Consistent with the provisions of the Internet Security and Privacy Act, the Freedom of Information Law, and the Personal Privacy Protection Law, this policy describes the JCOPE's privacy practices regarding information collected from users of this website. This policy describes what information is collected and how that information is used. Because this privacy policy only applies to this website, you should examine the privacy policy of any website, including other State agencies' websites, accessed through this website.

For the purposes of this policy, "personal information" means any information concerning a natural person, which, because of name, number, symbol, mark or other identifier, can be used to identify that natural person. The JCOPE does not collect any personal information about you unless you provide that information voluntarily by sending an e-mail, responding to a survey, or completing an on-line transaction.

Information Collected Automatically When You Visit this Website

When visiting this website the JCOPE automatically collects and stores the following information about your visit:

(i)User client hostname. The hostname or Internet Protocol address of the user requesting access to this state agency website.

(ii) HTTP header, "user agent." The user agent information includes the type of browser, its version, and the operating system on which that the browser is running.

(iii) HTTP header, "referrer." The referrer specifies the web page from which the user accessed the current web page.

(iv) System date. The date and time of the user's request.

(v) Full request. The exact request the user made.

(vi) Status. The status code the server returned to the user.

(vii) Content length. The content length, in bytes, of any document sent to the user.

(viii) Method. The request method used.

(ix) Universal Resource Identifier (URI). The location of a resource on the server.

(x) Query String of the URI. Anything after the question mark in a URI.

(xi) Protocol. The transport protocol and the version used.

None of the foregoing information is deemed to constitute personal information.

The information that is collected automatically is used to improve this website's content and to help the JCOPE understand how users are interacting with the website. This information is collected for statistical analysis, to determine what information is of most and least interest to our users, and to improve the utility of the material available on the website. The information is not collected for commercial marketing purposes and the JCOPE is not authorized to sell or otherwise disclose the information collected from the website for commercial marketing purposes.

Cookies

Cookies are simple text files stored on your web browser to provide a means of distinguishing among users of this website. The use of cookies is standard practice among Internet websites. To better serve you, we occasionally use "session cookies" to enhance or customize your visit to this website. Session cookies can be created automatically on the device you use to access this state agency website, do not contain personal information and do not compromise your privacy or security. We may use the cookie feature to store a randomly generated identifying tag on the device you use to access this website. A session cookie is erased during operation of our browser or when your browser is closed.

If you wish, you may complete a registration to personalize this website and permit a "persistent cookie" to be stored on your computer's hard drive. This persistent cookie will allow the website to recognize you when you visit again and tailor the information presented to you based on your needs and interests. The JCOPE uses persistent cookies only with your permission.

The software and hardware you use to access the website allows you to refuse new cookies or delete existing cookies. Refusing or deleting these cookies may limit your ability to take advantage of some features of this website.

Information Collected When You E-mail this Website or Complete a Transaction

During your visit to this website you may send an e-mail to the JCOPE. Your e-mail address and the contents of your message will be collected. The information collected is not limited to text characters and may include audio, video, and graphic information formats included in the message. Your e-mail address and the information included in your message will be used to respond to you, address issues you identify, improve this website, or forward your message to another State agency for appropriate action. However, e-mails submitted to the JCOPE pertaining to Public Officers Law Sections 73, 73-a or 74, Civil Service Law Section 107, or Article 1-A of the Legislative Law will be deemed confidential to the extent permitted by Executive Law Sections 94(12)(a) and 94(15). Your e-mail address is not collected for commercial purposes and the JCOPE is not authorized to sell or otherwise disclose your e-mail address for commercial purposes.

During your visit to this website you may complete a transaction such as a survey, registration or form. The information, including personal information, volunteered by you in completing the transaction is used by the JCOPE to operate JCOPE programs, which include the provision of services and information. Information submitted to the JCOPE pertaining to Public Officers Law Sections 73, 73-a or 74, Civil Service Law Section 107, or Article 1-A of the Legislative Law will be deemed confidential to the extent permitted by Executive Law Sections 94(12)(a) and 94(15). All other information collected by the JCOPE may be disclosed by the JCOPE for the purposes that may be reasonably ascertained from the nature and terms of the transaction in which the information was submitted.

The JCOPE does not knowingly collect personal information from children or create profiles of children through this website. Users are cautioned, however, that the collection of personal information submitted in an e-mail will be treated as though it was submitted by an adult, and may, unless exempted from access by federal or state law, be subject to public access. The JCOPE strongly encourages parents and teachers to be involved in children's Internet activities and to provide guidance whenever children are asked to provide personal information on-line.

Information and Choice

As noted above the JCOPE does not collect any personal information about you unless you provide that information voluntarily by sending an e-mail, responding to a survey, or completing an on-line form. You may choose not to send us an e-mail, respond to a survey, or complete an on-line form. While your choice not to participate in these activities may limit your ability to receive specific services or products through this website, it will not normally have an impact on your ability to take advantage of other features of the website, including browsing or downloading information.

Disclosure of Information Collected through this website

The collection of information through this website and the disclosure of that information are subject to the provisions of the Internet Security and Privacy Act. The JCOPE will only collect personal information through this website or disclose personal information collected through this website if the user has consented to the collection or disclosure of such personal information. However, information that is required to be reported by the lobbyists and clients under the New York State Lobbying Act is subject to disclosure.

An annual statement of financial disclosure filed electronically with the Commission contains the same information that is collected on the paper financial disclosure form. Pursuant to Executive Law §94(17), this information is available for public inspection with the exception of categories of value. Access to the electronic form and any information is limited to only those with the proper identification number and PIN, as provided by Commission staff, and to Commission staff for the purposes of processing the statement. Any requests for new identification or PIN numbers in order to access and/or change the information contained in the electronic filing document will only be given by Commission staff via the U.S. Postal Mail Service to the home address of the requesting individual after receiving proper verification of the filer's identity.

As previously indicated, e-mails submitted to the JCOPE pertaining to Public Officers Law Sections 73, 73-a or 74, Civil Service Law Section 107, or Article 1-A of the Legislative Law will be deemed confidential to the extent permitted by Executive Law Sections 94(12)(a) and 94(15).

The voluntary disclosure of confidential information to third parties provided to the JCOPE by the user, as well as the voluntary disclosure of all other information to the JCOPE by the user, whether solicited or unsolicited, constitutes consent to the collection and disclosure of the information by the JCOPE for the purposes for which the user disclosed the information to the JCOPE, as was reasonably ascertainable from the nature and terms of the disclosure.

However, the JCOPE may collect or disclose personal information without consent if the collection or disclosure is: (1) necessary to perform the statutory duties of the JCOPE, or if necessary to operate a program authorized by law, or authorized by state or federal statute or regulation; (2) made pursuant to a court order or by law; (3) for the purpose of validating the identity of the user; or (4) of information to be used solely for statistical purposes that is in a form that cannot be used to identify any particular person.

Further, the disclosure of information, including personal information, collected through this website is subject to the provisions of the Freedom of Information Law and the Personal Privacy Protection Law.

The JCOPE may disclose personal information to federal or state law enforcement authorities to enforce it's right against unauthorized access or attempted unauthorized access to the JCOPE's information technology assets.

Retention of Information Collected Through this Website

The information collected through this website is retained by the JCOPE in accordance with the records retention and disposition requirements of the New York State Arts & Cultural Affairs Law. Information on the requirements of the Arts & Cultural Affairs Law may be found at www.archives.nysed.gov/a/nysaservices/ns_gov_start_records-dis.shtml. In general, the Internet services logs of the JCOPE, comprising electronic files or automated logs created to monitor access and use of the agency services provided through this website, are retained for one year. Information, including personal information, that you submit in an e-mail or when you complete a survey, registration form, or order form is retained in accordance with the records retention and disposition schedule established for the records of the program unit to which you submitted the information. Information concerning these records retention and disposition schedules may be obtained through the Internet privacy policy contact listed in this policy.

Access to and Correction of Personal Information Collected Through this Website

Any user may submit a request to the JCOPE privacy compliance officer to determine whether personal information pertaining to that user has been collected through this website. Any such request shall be made in writing and must be accompanied by reasonable proof of identity by the user. Reasonable proof of identity may include verification of a signature, inclusion of an identifier generally known only to the user, or similar appropriate identification. The address of the privacy compliance officer is: NYS Joint Commission on Public Ethics, 540 Broadway, Albany, New York 12207.

The privacy compliance office shall, within five (5) business days of the receipt of a proper request, provide access to the personal information, deny access in writing, explaining the reasons therefore; or acknowledge the receipt of the request in writing, stating the approximate date when the request will be granted or denied, which date shall not be more than thirty (30) days from the date of the acknowledgement.

In the event that the JCOPE has collected personal information pertaining to a user through the state agency website and that information is to be provided to the user's request, the privacy compliance officer shall inform the user of his or her right to request that the personal information be amended or corrected under the procedures set forth in section 95 of the Public Officer's Law.

Confidentiality and Integrity of Personal Information Collected Through this Website

The JCOPE is strongly committed to protecting personal information collected through this website against unauthorized access, use or disclosure. Consequently, the JCOPE limits employee access to personal information collected through this website to only those employees who need access to the information in the performance of their duties. Employees who have access to this information follow appropriate procedures in connection with any disclosures of personal information.

In addition, the JCOPE has implemented procedures to safeguard the integrity of its information technology assets including, but not limited to, authentication, monitoring, auditing and encryption. These security procedures have been integrated into the design, implementation, and day-to-day operations of this website as part of our continuing commitment to the security of electronic content as well as the electronic transmission of information.

For website security purposes and to maintain the availability of the website for all users, the agency employs software to monitor traffic, identify unauthorized attempts to upload or change information, or otherwise damage this website.

Disclaimer

The information provided in this privacy policy should not be construed as giving business, legal, or other advice, or warranting as fail proof, the security of information provided through this website. Information provided on this Web site is intended to allow the public immediate access to public information. While all attempts are made to provide accurate, current, and reliable information, the JCOPE recognizes the possibility of human and/or mechanical error. Therefore, the JCOPE makes no representations as to the accuracy, completeness, currency or suitability of the information provided by this web site, and denies any expressed and implied warranty as to the same.

Links to Other Sites

This website contains links to other sites. JCOPE is not responsible for the privacy practices of such websites. A link does not constitute an endorsement of the content, viewpoint or accuracy of such websites.

Contact Information

For questions regarding this Internet privacy policy, please contact the Commission at jcope@jcope.ny.gov, or NYS Joint Commission on Public Ethics, 540 Broadway, Albany, New York 12207.

Definitions:

The following definitions apply to, and appear in italics, in this policy:

Personal Information -- shall have the meaning set forth in subdivision 5 of section 202 of the State Technology Law.

State Agency Website -- shall have the meaning set forth in subdivision 7 of section 202 of the State Technology Law.

User -- shall have the meaning set forth in subdivision 8 of section 202 of the State Technology Law.

Required Submissions & Notices

Not applicable.

Compliance

Not applicable.