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Ethics Officer Info Center

Centralized resource to assist Ethics Officers in the performance of their duties
Ethics Officer Info Center
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Overview

Ethics Officers provide a critical function in assisting the thousands of State officers and employees in navigating the State's ethics laws.  The Public Officers Law and JCOPE’s ethics regulations create legal obligations for both agencies and their officers and employees. For this reason, each agency should designate an Ethics Officer to provide guidance to these individuals on compliance with the ethics laws.

In addition, the Ethics Officer is responsible for ensuring that both the agency and its personnel comply with the legal obligations related to the following subjects:

• Requirements for Financial Disclosure Statement Filers (“FDS Filers”)

• Mandatory Ethics Training for FDS Filers

• Approvals for Outside Activities

• Approvals for Honoraria

• Approvals for Official Activity Expense Payments

• Acceptance of Gifts (including Widely Attended Event)

 

JCOPE is available as a resource to assist you in providing guidance to your agency on the ethics laws and regulations. We encourage you to contact us with questions or for confidential guidance on a specific matter.

Ethics Officer Reference Materials

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    Responsibilities of the Agency Ethics Officer

    The Public Officers Law and JCOPE’s ethics regulations create legal obligations for both agencies and their officers and employees. For this reason, each agency should designate an Ethics Officer to provide guidance to these individuals on compliance with the ethics laws.  This publication provides an overview of the role that Ethics Officers serve in that capacity.  

     

    Download

Publications for Employees

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    Quick Reference Guide to the State's Ethics Laws

    A resource for those newly employed into State service.  Provides an overview of the State's ethics laws including conflicts of interest, acceptance of gifts and outside employment.  Recommended for distribution for all new public sector hires. 

     

    Download

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    Public Officers Law handbook for State Employees and Officials

    This handbook contains in its entirety a comprehensive list of the State's ethics laws that apply to State officers and employees.  Includes sections 73, 73-a, 74, 75, 76, 77 and 78 of the Public Officers Law which are required to those employees who must complete the Public Officers Law Section 78 Public Officer Oath/Affirmation provided by the New York Department of State. 

     

    Download

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    Plain Language Guide to the State's Ethics Laws

    A comprehensive overview of the Public Officers Law and other related ethics laws, presented in a plain language format.  This publication is also used as the participant guide for FDS filers required to attend mandatory ethics trainings.  An excellent resource for those entering State service for the first time.  

     

    Download

Ethics Reminders

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    Ethics Reminder: FDS Filings Due May 15

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Widely Attended Events

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Contracting with the State

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: What about the appearance?

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Campaign Season

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Nepotism

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Use of Agency Letterhead

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each Reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Work or volunteer outside the office?

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Tis the Season to Remember the Ethics Rules for Gifts

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Remember the 30-Day Rule

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Don't put former colleagues at risk

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

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    Ethics Reminder: Just say no thank you to gifts

    The Joint Commission on Public Ethics periodically releases Ethics Reminders. Each reminder is a brief and easy to understand synopsis of the laws and rules under the Commission’s jurisdiction. Ethics Reminders are issued to assist those subject to the Commission’s jurisdiction in understanding and complying with their obligations under the law.

     

    Download

Newsletters

FDS Instructional Material

Ethics Forum: FDS System Instructions

Train-the Trainer Resources

Training Guidance for the Comprehensive Ethics Training Course ("CETC") and Ethics Seminar

 

Important Notes: 

  • In requesting these training materials, you agree to not hide or delete slides, or alter or modify content on the slides.  You may, however, add new slides with agency-specific information without seeking further approval from JCOPE.
  • The CETC satisfies the training requirements for both new filers and filers in need of refresher training. The Ethics Seminar was created as a refresher class and is only available to FDS filers who have previously completed the CETC.

 

How to deliver training

  • These courses are written so they may be delivered by anyone familiar with NYS ethics laws.  The person delivering the course should familiarize him/herself with both the presentation and the trainer notes before the first session.  Each slide may be read verbatim, or paraphrased and summarized according to the needs of your participants.  The trainer notes are designed to assist the trainer in understanding the flow of the material and the primary teaching points.  The notes are a guide however, and do not need to be read verbatim.
  • Each participant should receive a copy of the Plain Language Guide to the Ethics Laws.  Where appropriate, the trainer notes indicate where training topics are found in the Guide.
  • Different agencies often have their own internal ethics policies. Feel free to use this as an opportunity to share those additional policies with your staff. 
  • The CETC is designed to take two hours, and the Ethics Seminar is designed to take one and a half hours, but may take you less time depending on the number of participants and how many questions they have. 
  • It is suggested that you create a sign-in sheet or some other documented attendance record to help track training compliance within your agency.  After the training is concluded, participants should be given a certificate of completion signed by your agency Ethics Officer.

 

Record Keeping

  • Training completion dates should be entered into the JCOPE FDS Filing System in a timely manner. Monthly Late Training Reminder notices will continue to be sent to filers who have missed a training deadline until a training completion date has been entered into the system.
  • Because the CETC satisfies the training requirements for both new filers and those in need of refresher training, you will need to identify which filers attended the CETC as refresher training, as these dates are entered into the FDS system separately as “Seminar/Refresher” training. 
  • If the person who conducts the training is also an FDS filer, then training these classes also counts as their “refresher” training, and their training dates should be updated in the FDS System accordingly.

Train-the-Trainer: JCOPE Ethics Seminar

Train-the-Trainer Resources

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    Plain Language Guide to the State's Ethics Laws

    A comprehensive overview of the Public Officers Law and other related ethics laws, presented in a plain language format.  This publication is also used as the participant guide for FDS filers required to attend mandatory ethics trainings.  An excellent resource for those entering State service for the first time.  

     

    Download

  •  

    Comprehensive Ethics Training Course PowerPoint

    Disclaimer:

    In utilizing these training materials, you agree to not hide or delete slides, or alter or modify content on the slides.  You may, however, add new slides with agency-specific information without seeking further approval from JCOPE.

    Revised 5/2/2018

     

    Download

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    CETC Trainer Notes

    Ethics Officers or their training designees may use these training notes to train their required filers on the Comprehensive Ethics Training Course.  

     

    Revised 5/2/2018

     

    Download

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    CETC Certificate of Completion for Ethics Officers

    Ethics Officers are encouraged to fill out this certificate and distribute it to their FDS filers once they have successfully taken the Comprehensive Ethics Training Course.  Ethics Officers or their designees are still required to enter training completion dates into the JCOPE FDS Online Filing System.  

     

    Download

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    Ethics Seminar PowerPoint

    Disclaimer:

    In utilizing these training materials, you agree to not hide or delete slides, or alter or modify content on the slides.  You may, however, add new slides with agency-specific information without seeking further approval from JCOPE.

    Revised 3/19/2018

     

    Download

  •  

    Ethics Seminar Trainer Notes

    Ethics Officers or their designees are encouraged to utilize these trainer notes to help train their required filers on the JCOPE Ethics Seminar.  

    Revised 3/19/2018

     

    Download

Ethics Forums: Navigating the new JCOPE website

Ethics Forum: Politics in the workplace

Ethics Forum: Conflicts of Interest

Aired April 27, 2017.

Ethics Forum: Gift Exclusions

Aired on November 14, 2016

Ethics Forum: Post-employment Restrictions

Aired on July 18, 2016.  

Ethics Forum: Outside Activities

Aired January 14, 2016.  

Contact JCOPE Education Team

Contact the JCOPE Education team for information regarding the mandatory ethics training requirements for State employees, and individuals registered as lobbyists.  

Contact us by phone:
Main Line  518-408-3976
Contact us by email:
Mailing Address:

New York State 

Joint Commission on Public Ethics

540 Broadway

Albany, New York 12207