FDS Filing Information and Forms

This comprehensive guide is intended to assist required filers with completing the FDS required by Public Officers Law § 73-a. This guide is for informational purposes only and does not have the force of law. It is not a substitute for a careful reading of Public Officers Law §§ 73, 73-a, and 74 and Executive Law § 94.

JCOPE encourages all filers to submit a FDS through the FDS Online Filing System. However, individuals who submit a paper filing in lieu of an electronic filing may complete this writeable PDF form.

A filer required to file both an annual disclosure report with the New York City Conflict of Interests Board (COIB) and a FDS with JCOPE may be able to submit the COIB filing to JCOPE along with completing and submitting this supplemental form.

A filer may request a 45-day extension of time to file the FDS based on justifiable cause or undue hardship. Extensions may be requested through the FDS Online Filing System or by completing and submitting this writeable PDF form, which must be received or postmarked on our before the filing due date.

A filer who is not designated as a policy maker and whose annual salary exceeds the SG-24 filing rate may request an exemption from filing a FDS. Such exemptions may be requested through the FDS Online Filing System or by completing and submitting this writeable PDF form, which must be received or postmarked on or before the filing due date.

State agencies and labor unions may request an exemption from filing a FDS on behalf of individuals in the same title or job classification who are not designated as policy makers and whose annual salary exceeds the SG-24 filing rate. Such exemptions may be requested through the FDS Online Filing System or by completing and submitting this writeable PDF form, which must be received or postmarked on or before the filing due date.

A filer may request redaction of specific information from the copy of his or her FDS that is made publicly available. Redactions may be requested through the FDS Online Filing System or by completing and submitting this writeable PDF form. JCOPE, at its discretion, may grant the request if the information sought to be redacted has no material bearing on the discharge of the filer’s official duties. This form may also be used to request an exemption from disclosing certain information pertaining to a spouse and/or unemancipated children. Again, at its discretion, JCOPE may grant the request if (1) the spouse, on his or her own behalf or on behalf of an unemancipated child, objects to the disclosure of such information, and (2) the information has no bearing on the discharge of the filer's official duties. 

Questions 1 - 3: Name, position, family

Question 4a (Individual): Positions of Authority (other than those with the State) 

Question 4b (Spouse and Unemancipated Child): Positions of Authority (other than those with the State) 

Question 5a (Individual): Other Occupation / Outside Employment

Question 5b (Spouse and Unemancipated Child): Other Occupation / Outside Employment

Question 6: Interests and Contracts with a State or local government

Question 7: Political Party Positions and Activities

Question 8(a): Licensed Professions

Question 8 (b): Business Relationships and Client Disclosure

Question 8(b-2)(i)

Question 8(b-2)(ii)

Question 8(c)

Question 8(d): Business Investments​​​​​​​

Question 9: Gifts

Question 10: Reimbursements by non-governmental sources related to Official State Duties

Question 11: Retirement, Trusts, Estates

Question 12a: Employment Agreements

Question 12b: Employment Agreements - Prior Employment

Question 13: All non-state income

Question 14: Deferred Income

Question 15: Assignment of income or transfer of assets

Question 16: Investments in Securities

Question 17: Real Estate

Question 18: Money due or Notes and Accounts Receivable

Question 19:  Debts and Liabilities

This comprehensive guide is intended to assist required filers with completing the FDS required by Public Officers Law § 73-a. This guide is for informational purposes only and does not have the force of law. It is not a substitute for a careful reading of Public Officers Law §§ 73, 73-a, and 74 and Executive Law § 94.

JCOPE encourages all filers to submit a FDS through the FDS Online Filing System. However, individuals who submit a paper filing in lieu of an electronic filing may complete this writeable PDF form.

A filer required to file both an annual disclosure report with the New York City Conflict of Interests Board (COIB) and a FDS with JCOPE may be able to submit the COIB filing to JCOPE along with completing and submitting this supplemental form.

Questions 1 - 3: Name, position, family

Question 4a (Individual): Positions of Authority (other than those with the State) 

Question 4b (Spouse and Unemancipated Child): Positions of Authority (other than those with the State) 

Question 5a (Individual): Other Occupation / Outside Employment

Question 5b (Spouse and Unemancipated Child): Other Occupation / Outside Employment

Question 6: Interests and Contracts with a State or local government

Question 7: Political Party Positions and Activities

Question 8(a): Licensed Professions

Question 8 (b): Business Relationships and Client Disclosure

Question 8(b-2)(i)

Question 8(b-2)(ii)

Question 8(c)

Question 8(d): Business Investments​​​​​​​​​​​​​​

Question 9: Gifts

Question 10: Reimbursements by non-governmental sources related to Official State Duties

Question 11: Retirement, Trusts, Estates

Question 12a: Employment Agreements

Question 12b: Employment Agreements - Prior Employment

Question 13: All non-state income

Question 14: Deferred Income

Question 15: Assignment of income or transfer of assets

Question 16: Investments in Securities

Question 17: Real Estate

Question 18: Money due or Notes and Accounts Receivable

Question 19:  Debts and Liabilities

At its June 28, 2016 meeting, the Commission passed a resolution to streamline FDS compliance for filers who would otherwise have to file both a FDS with JCOPE and an annual disclosure report with the New York City Conflict of Interests Board (COIB).

A filer required to file both an annual disclosure report with the New York City Conflict of Interests Board (COIB) and a FDS with JCOPE may be able to submit the COIB filing to JCOPE along with completing and submitting this supplemental form.

A filer required to file both an annual disclosure report with the New York City Conflict of Interests Board (COIB) and a FDS with JCOPE may be able to submit the COIB filing to JCOPE along with completing and submitting this supplemental form.

Public Officers Law Section 73-a includes information on who is require to file a FDS, the questions to be answered on a Financial Disclosure Statement, penalties for violating the section, and how to apply for filing exemptions or deletions. 

Procedure for requesting an exemption from filing a Financial Disclosure Statement ("FDS").  FDS filers designated as policy-makers are unable to request an exemption from filing. (Effective 2/6/18 through emergency adoption).

Procedure for requesting an extension of time for filing a Financial Disclosure Statement.  (Effective 2/6/18 through emergency adoption.)

Procedures for the Joint Commission on Public Ethics to receive and determine requests for exemption from the duty to publicly disclose client information in response to certain questions on the Financial Disclosure Statement. (Effective 2/6/18 through emergency adoption.)

Executive Law § 94(9)(n) authorizes JCOPE to conduct a program of random reviews of Financial Disclosure Statements submitted to the Commission pursuant to Public Officers Law § 73-a, and requires that this program be carried out in a manner detailed in these guidelines.  

This form is available for State officers and employees who have left State service and would like to request a copy of previously filed FDS.  Please note: this form must be notarized. 

State officers and employees required to file a FDS may also be required to provide information regarding their spouses.  Filers with extenuating circumstances that prevent them from obtaining information regarding a spouse may utilize this form and submit to JCOPE.